This policy describes how LPRBT (registered number 022323107 and with its registered office at National Squash Centre) collects and uses any personal data we collect or receive about you, why we collect and use your personal data, with whom we may share this information, and your rights in relation to your personal data.
We are dedicated to safeguarding and respecting your privacy and to adhering to our duties under the general data protection regulation (“GDPR”) and all other applicable laws. We are the data controller under the GDPR (meaning that we are responsible for deciding how your personal data is used).
When we refer to “personal data,” we mean any information that may be used to identify you directly or indirectly, as stated in further detail below.
Information that you supply to us – this may include any of the following categories of personal data that you send to us when you join the LPRBT, attend a competition, ask about a coaching or referee course, or contact or engage with us in any other way:
We gather the following sorts of personal data about you automatically when you visit the LPRBT website via cookies or other similar technologies:
For further information, please refer to our Cookies Policy.
We may obtain information about you from third parties, such as your squash club or county, when you utilise our linked platforms (such as the Club Locker portal referred to below) (provided in each case that the collection, transfer to, and use by, LPRBT is lawful). We may collect any or all of the aforementioned sorts of information from these third parties. If we obtain information about you from third parties, we may combine it with information we already have about you and use the combined information for the reasons described below.
It is critical that the data we maintain on you is correct. Kindly notify us if any of your personal information changes.
Special category data – on occasion, we may request the following sorts of personal data, which are deemed to be more sensitive and hence provided more protection under GDPR. We will get your express consent before to collecting and using any such data (unless we have other legal basis for gathering and using this information) and will use this data for the following reasons (or for such additional purposes as are disclosed to you at the time of collection):
We will retain your data for as long as you are an LPRBT member and/or as long as you indicate that you are still interested in hearing from us on our newest news, products, and services. Once you have ceased engaging with LPRBT, we may be required to retain your data for legal reasons (such as for tax purposes or where we need to resolve any disputes with you). In such cases, we shall preserve just the minimum amount of data necessary to fulfil the purpose.
Please be aware that the LPRBT website may include connections to other websites (including to Club Locker and Squash Levels websites). If you choose to navigate to the third party’s website, you will be subject to the third party’s terms and conditions of use and privacy policies. LPRBT disclaims all responsibility and liability for these third-party website policies governing your use of such third-party websites. Please review the terms of these policies before to visiting the website of the relevant third party.
Due to the Club Locker’s location in the United States, please be informed that any personal data that is processed on the Club Locker platform will be transmitted to and stored in servers in the United States. Please be aware of this. If you authorise Club Locker to handle your personal data on your behalf, LPRBT will guarantee that it is treated properly and lawfully in all respects (including putting in place all necessary safeguards for such transfer).
We may in the future need to transmit your personal data to countries outside of the European Economic Area (“EEA”). It might happen if any of our servers or service providers are situated outside of the EEA at any one moment. We won’t move through with any such transfer unless we’re certain that it’s legal and that all necessary safeguards have been put in place. The EEA’s data protection rules may not be the same in these nations. Your privacy rights will be preserved if we move your data outside of the EEA in this manner, and we will guarantee that your data is processed in a fair and lawful manner.
For the following reasons, we may provide your personal information to other parties:
It is possible that we may share your personal information (such as name and contact information) with our county associations and clubs as well as coaches and tournament organisers (as well as marketing agencies, web developers, project consultants and finance agencies) as a data processor for the purposes we originally collected from you.
Your personal information may also be shared with other parties if it is mandated by law or regulation. It is our responsibility to ensure that the disclosure is limited to what is needed by law or regulation.
Third-party anti-doping and disciplinary panels may also be needed to access your personal information in the event that you are an elite player.
Data processors to LPRBT will only have access to personal information on a need-to-know basis and under appropriate confidentiality and security safeguards if they are sharing it with us.
If your data is being processed through the Club Locker platform, we will keep it on UK servers and guarantee that it is stored securely in accordance with high industry standards. You are responsible for maintaining the confidentiality of any passwords you get from LPRBT in order to access a restricted area of the LPRBT website. Don’t tell anyone else about this!
Internet data transfer is not entirely safe, so please keep this in mind. In spite of our best efforts, LPRBT cannot guarantee that information transferred to us through the internet will be totally secure, and any communication is done at your own risk.
In some cases, you have the right to:
Please use the contact information provided in the “Contact Us” section below if you wish to exercise any of these rights. Unless your request is plainly unjustified, repeated, or unreasonable, you will not be required to pay a fee to exercise these rights (in which case we can charge a reasonable fee). As an alternative, we may decline to comply with your request.
In addition, if you have any concerns about how we are processing your personal data, you may file a complaint with the Information Commissioner’s Office at any time.
LPRBT and third-party marketing can be opted out of using the “Contact Us” section below or by utilising the “opt-out” mechanism that is included with each marketing email that you have received.
You may contact us at any time if you have any questions or concerns, whether it’s about exercising your rights or otherwise.
Email us at: email@example.com.
Phone Number: (078) 7502 4186 )
A Data Protection Officer (‘DPO’) has been appointed by LPRBT. Email us at firstname.lastname@example.org or write to us at LPRBT, 67 Marlborough Crescent SOUTH SHIELDS NE33 3NN, with the DPO in the subject line.