Privacy Policy

April 2020

This policy describes how LPRBT (registered number 022323107 and with its registered office at National Squash Centre) collects and uses any personal data we collect or receive about you, why we collect and use your personal data, with whom we may share this information, and your rights in relation to your personal data.

We are dedicated to safeguarding and respecting your privacy and to adhering to our duties under the general data protection regulation (“GDPR”) and all other applicable laws. We are the data controller under the GDPR (meaning that we are responsible for deciding how your personal data is used).

When we refer to “personal data,” we mean any information that may be used to identify you directly or indirectly, as stated in further detail below.

HOW WE COLLECT PERSONAL DATA ABOUT YOU (OR RECEIVE FROM THIRD PARTIES)

Information that you supply to us – this may include any of the following categories of personal data that you send to us when you join the LPRBT, attend a competition, ask about a coaching or referee course, or contact or engage with us in any other way:

  • Identity Information – first and last names, gender, photographs of you, username or other unique identifier for you, date of birth, and nationality;
  • Contact Information – your telephone and email numbers, as well as your postal address;
  • Financial Data – information about your bank or payment card, as well as information about any transactions you make via LPRBT; and
  • Profile Data – you may submit input to LPRBT via surveys or feedback forms, indicating your choice for marketing communications (from us or third parties).

We gather the following sorts of personal data about you automatically when you visit the LPRBT website via cookies or other similar technologies:

  • Technical Data – this may include your IP address, account login information, browser information, location information, operating system and system configuration information, network and software identification information, and device information; and
  • Usage Data – This category of data contains information about how you interact with the LPRBT website, such as clicks, time spent on pages, and download issues.

For further information, please refer to our Cookies Policy.

We may obtain information about you from third parties, such as your squash club or county, when you utilise our linked platforms (such as the Club Locker portal referred to below) (provided in each case that the collection, transfer to, and use by, LPRBT is lawful). We may collect any or all of the aforementioned sorts of information from these third parties. If we obtain information about you from third parties, we may combine it with information we already have about you and use the combined information for the reasons described below.

Additionally, please keep in mind that we may use and distribute aggregated data (such as demographic data). This may have been created using your personal data but is not considered personal data under GDPR (since it does not identify you personally). We can use this data for any purpose on this basis. If we ever combine this aggregated data with other data in such a manner that you may be identified individually, we will only use such data in line with this Privacy Policy.

It is critical that the data we maintain on you is correct. Kindly notify us if any of your personal information changes.

Special category data – on occasion, we may request the following sorts of personal data, which are deemed to be more sensitive and hence provided more protection under GDPR. We will get your express consent before to collecting and using any such data (unless we have other legal basis for gathering and using this information) and will use this data for the following reasons (or for such additional purposes as are disclosed to you at the time of collection):

  • Ethnicity data – this will be used to identify and monitor opportunities for equal opportunity inside LPRBT, as well as for statistical and reporting reasons (anonymously).
  • Disability data – this will be used to identify and monitor equal opportunity inside LPRBT, as well as for statistical and reporting reasons (anonymously).
  • Injuries and other medical information – we may gather this information directly from you, your county, or your club, for example, via a tournament withdrawal form. It will be used to aid in the compilation of tournament results and rankings information, as well as for statistics and reporting reasons (anonymously).
  • Anti-doping data – if you are an elite player required to take part in doping control procedures conducted by an anti doping officer appointed by UK Sport or LPRBT, the results of such practises could be used in outcomes management, such as related disciplinary actions, appeals, and adjudications.
  • Criminal records information – we are registered with the Disclosure and Barring Service (DBS) to help it in ensuring that individuals who seek LPRBT appointments do not represent a risk to the children in our care. As a result, we may handle criminal records information supplied by the DBS. This will be complied with the DBS’s Code of Practice for Registered Persons.

HOW LONG DO WE RETAIN YOUR PERSONAL INFORMATION?

We will retain your data for as long as you are an LPRBT member and/or as long as you indicate that you are still interested in hearing from us on our newest news, products, and services. Once you have ceased engaging with LPRBT, we may be required to retain your data for legal reasons (such as for tax purposes or where we need to resolve any disputes with you). In such cases, we shall preserve just the minimum amount of data necessary to fulfil the purpose.

LINKS TO THIRD-PARTY WEBSITES

Please be aware that the LPRBT website may include connections to other websites (including to Club Locker and Squash Levels websites). If you choose to navigate to the third party’s website, you will be subject to the third party’s terms and conditions of use and privacy policies. LPRBT disclaims all responsibility and liability for these third-party website policies governing your use of such third-party websites. Please review the terms of these policies before to visiting the website of the relevant third party.

INTERNATIONAL TRANSFERS OF YOUR DATA

Due to the Club Locker’s location in the United States, please be informed that any personal data that is processed on the Club Locker platform will be transmitted to and stored in servers in the United States. Please be aware of this. If you authorise Club Locker to handle your personal data on your behalf, LPRBT will guarantee that it is treated properly and lawfully in all respects (including putting in place all necessary safeguards for such transfer).

We may in the future need to transmit your personal data to countries outside of the European Economic Area (“EEA”). It might happen if any of our servers or service providers are situated outside of the EEA at any one moment. We won’t move through with any such transfer unless we’re certain that it’s legal and that all necessary safeguards have been put in place. The EEA’s data protection rules may not be the same in these nations. Your privacy rights will be preserved if we move your data outside of the EEA in this manner, and we will guarantee that your data is processed in a fair and lawful manner.

DISCLOSURE OF YOUR PERSONAL INFORMATION

For the following reasons, we may provide your personal information to other parties:

It is possible that we may share your personal information (such as name and contact information) with our county associations and clubs as well as coaches and tournament organisers (as well as marketing agencies, web developers, project consultants and finance agencies) as a data processor for the purposes we originally collected from you.

If you have given us your permission, we will communicate your name, contact information, and LPRBT membership number with your local county squash organisation so that they can contact you with squash-related affairs in your county. The only way we can do this is if you opt-in through your profile on the LPRBT member site. It is your choice whether or not to allow us to disclose your personal information, and we advise you to read your county association’s privacy policy, which governs their use of this information.

As a member of the Global Squash Collaborative (GSC), which LPRBT is a part of, your personal data will be shared with GSC for the purpose of administering the Club Locker platform. Cross-border rankings, cross-border competitions, and LPRBT use of Club Locker are just a few of the responsibilities delegated to us by the GSC (including the allocation of licence fees). Aside from the Club Locker’s privacy policy, Club Locker is an independent controller and will treat your personal data in accordance with their own privacy policies, which we invite you to read.

In order to post information about your squash ranking level on their public website, the Squash Levels website will have access to information from your LPRBT membership profile as a data processor for LPRBT. It is important that you familiarise yourself with Squash Levels’ privacy policy, which we advise you to read, if you send any personal information to them through their website.

Images and/or video of you may be published on our website and shared with select third parties (as detailed in this privacy policy) and be accessible to the general public. . This information will contain your name and age group because standings are given in this manner.. The LPRBT will only release Junior Member ranking information if they or their parent / guardian opt-in through their profile on the LPRBT member site.

Your personal information may also be shared with other parties if it is mandated by law or regulation. It is our responsibility to ensure that the disclosure is limited to what is needed by law or regulation.

Third-party anti-doping and disciplinary panels may also be needed to access your personal information in the event that you are an elite player.

Data processors to LPRBT will only have access to personal information on a need-to-know basis and under appropriate confidentiality and security safeguards if they are sharing it with us.

WHERE WE STORE YOUR DATA

If your data is being processed through the Club Locker platform, we will keep it on UK servers and guarantee that it is stored securely in accordance with high industry standards. You are responsible for maintaining the confidentiality of any passwords you get from LPRBT in order to access a restricted area of the LPRBT website. Don’t tell anyone else about this!

Internet data transfer is not entirely safe, so please keep this in mind. In spite of our best efforts, LPRBT cannot guarantee that information transferred to us through the internet will be totally secure, and any communication is done at your own risk.

CHANGES TO OUR PRIVACY POLICY

Please visit the LPRBT website frequently to see whether our Privacy Policy has been updated. Additionally, we may send you an email to inform you of any major changes to our Privacy Policy.

YOUR RIGHTS

In some cases, you have the right to:

  • Access your personal information
  • Make any necessary changes to your personal information.
  • Wipe off your personal information
  • If we have a legitimate interest in processing your personal data (as shown in the table above), you may object to that use.
  • limit the use of your personal information
  • Personal data can be sent to a third-party
  • You have the right to revoke your consent to some of our processing activities if you so choose, depending on the circumstances .
 

Please use the contact information provided in the “Contact Us” section below if you wish to exercise any of these rights. Unless your request is plainly unjustified, repeated, or unreasonable, you will not be required to pay a fee to exercise these rights (in which case we can charge a reasonable fee). As an alternative, we may decline to comply with your request.

In addition, if you have any concerns about how we are processing your personal data, you may file a complaint with the Information Commissioner’s Office at any time.

HOW TO OPT-OUT

LPRBT and third-party marketing can be opted out of using the “Contact Us” section below or by utilising the “opt-out” mechanism that is included with each marketing email that you have received.

Contact

You may contact us at any time if you have any questions or concerns, whether it’s about exercising your rights or otherwise.

Email us at: info@ladiesracquetballtour.com.

Phone Number: (078) 7502 4186 )

A Data Protection Officer (‘DPO’) has been appointed by LPRBT. Email us at info@ladiesracquetballtour.com or write to us at LPRBT, 67 Marlborough Crescent SOUTH SHIELDS NE33 3NN, with the DPO in the subject line.